Professional Fleet Management.
Our Starter Package is your "digital Glove Box."
Professional Managed Package for Mid-Sized fleets (11–15 vehicles)
As a trusted partner in the trucking industry, we’re here to make compliance simple, affordable, and stress-free for your mid-sized fleet. Whether you’re hauling freight across state lines or keeping your team on the road safely, our Professional Managed Package is designed for fleets with 11–50 vehicles. At just $649 per month, it’s like having a dedicated safety department without the hefty payroll costs.
Think of it as your “Fractional Manager.” Hiring a full-time Safety Director could run you $60,000–$80,000 a year, but this package delivers expert oversight and hands-on support for around $7,800 annually—that’s about 10% of the cost! We’ll handle the FMCSA headaches so you can focus on what you do best: keeping your trucks moving and your business growing.
Carrier Partner has the goal of ensuring you’re always in line with Federal Motor Carrier Safety Regulations (FMCSRs) and Hazardous Materials Regulations (HMRs). From avoiding CSA interventions to passing Safety Audits with ease, we’ve got your back.
Let's dive into what you get:
- What It Includes: Send your Driver Qualification (DQ) files—such as your Commercial Driver’s License (CDL), medical examiner’s certificate, and employment application—to your dedicated specialist via email or mail. They’ll securely store, organize, and maintain them in our compliant system, with quick access available upon request.
- Operational Benefit: As a solo operator, keeping track of paperwork can feel overwhelming, often leading to scattered documents in your truck or home. Your specialist acts as your “personal filing expert,” reviewing everything for completeness and providing on-demand copies. During a DOT roadside inspection (as outlined in FMCSA’s inspection procedures per 49 CFR 396), you can call or message us for immediate verification support, avoiding delays or violations instead of rummaging through piles.
- Business Impact: Ensures compliance with FMCSA driver qualification rules (Part 391), reducing risks of penalties up to $1,000 per day for missing records. It also enhances your professionalism, making it easier to win loads from brokers requiring verified docs, all while freeing you to focus on driving.
- What It Includes: Work with your specialist to log and retain Daily Vehicle Inspection Reports (DVIRs) for 90 days. You can describe inspections via phone or email (including photos if needed), and they’ll document, store, and organize them for you.
- Operational Benefit: FMCSA mandates daily vehicle checks and 90-day retention (49 CFR 396.11), but as an independent driver, manual logging can slip through the cracks. Your specialist reviews your reports, flags potential issues, and prepares organized summaries. If stopped, they can quickly provide proof of compliance, preventing out-of-service orders for overlooked defects.
- Business Impact: Spots maintenance needs early to avoid breakdowns, aligning with FMCSA’s emphasis on systematic upkeep (Part 396). This minimizes downtime and repair costs, helps pass New Entrant Safety Audits (49 CFR 385.309), and strengthens your CSA score for better opportunities.
- What It Includes: Share your credential dates with your specialist, who will track them and send timely SMS/email reminders 30, 14, and 7 days before expiration, based on FMCSA timelines.
- Operational Benefit: Forgotten renewals are a top violation for busy owner-operators (per FMCSA’s driver fitness rules in Part 391). Your specialist proactively monitors and alerts you, offering guidance on renewal steps to keep you on the road without interruptions.
- Business Impact: Prevents driving disqualifications that could stop your earnings. With FMCSA requiring biennial U.S. DOT Number updates (49 CFR 390.19T)—for example, if your number ends in 6 like 123456, update by June’s end in odd years like 2025—this service ensures timely compliance, avoiding fines up to $1,000 per day and supporting permanent registration post-18 months.
- What It Includes: Provide your vehicle details and mileage to your specialist, who will create and manage a custom schedule for routines like oil changes and brake checks, sending reminders and logging completions.
- Operational Benefit: Irregular schedules make maintenance easy to overlook, risking FMCSA violations (Part 396). Your specialist tailors a plan to your operations, reviews logs for patterns, and advises on priorities, acting as your on-call maintenance coach.
- Business Impact: Lowers surprise repair expenses and extends truck life, preparing you for audits or investigations (49 CFR 385.311). Demonstrating proactive management can even help reduce insurance rates and show safety commitment during FMCSA reviews.
- What It Includes: Our experts use your systems to scan driver logs for Hours of Service (HOS) and Electronic Logging Device (ELD) violations, like 11-hour or 14-hour rule breaches
- Why it helps: FMCSA’s Part 395 strictly regulates HOS to reduce fatigue-related crashes. With “Expert Oversight,” you don’t have to manually check every log—perfect for fleets with 11+ drivers. This prevents CSA BASIC alerts in the Unsafe Driving or HOS Compliance categories, keeping your safety rating strong and interventions at bay. We look fore the patterns and provide solutions.
- What It Includes: Monitor roadside inspection data, violations, and CSA scores in one place, with our knowledge to identify trends and make improvements.
- Why it helps: The Compliance, Safety, Accountability (CSA) program uses SMS to analyze violations from inspections and crashes. We help you track everything, so you can address issues early and avoid warning letters or onsite investigations. It’s all about turning data into action for better safety and fewer penalties.
- What It Includes: Get onboarding tools and help with application processing, plus assistance to qualify new drivers quickly and compliantly. Management coaching and driver finding services are also available.
- Why it helps: FMCSA requires thorough driver qualification under Part 391, including background checks and medical exams. Our process and expertise speeds up hiring while ensuring you meet standards like the Pre-Employment Screening Program (PSP). For mid-sized fleets, this means building a reliable team without the paperwork burden. This one of trucking’s biggest hassles.
- What It Includes: Receive tailored safety newsletters and recommendations to share with drivers, fulfilling training requirements and boosting awareness.
- Why it helps: Parts 380 and 391 emphasize ongoing driver training to comply with FMCSRs. Our monthly content covers key topics like safe driving and HOS rules, helping you meet CSA’s focus on safety management. It’s an easy way to reduce risks and show FMCSA your commitment to a safer operation.
- What It Includes: Our experts physically verify, upload, and manage your records—just send them our way, and we’ll handle the rest.
- Why it helps: As your fleet grows, handling FMCSA registration updates (Part 390) and compliance becomes complex. This “Done-For-You” service shifts the burden off your shoulders, ensuring accuracy during Safety Audits or interventions. It’s like having an in-house admin team, but at a fraction of the cost—saving you time and reducing liability.
- What It Includes: Let our pros handle up to two DataQs challenges per month to appeal and remove unjustified violations from your record.
- Why it helps: FMCSA’s DataQs system lets you correct inaccurate data in SMS that affects your CSA scores. We use expert knowledge to challenge issues from inspections or crashes, improving your safety profile and preventing unwarranted interventions. It’s a powerful tool to protect your business from bad data. If you need more than 2, just let us know.
- What It Includes: Get notification management of drug and alcohol testing, including random pool notifications and Clearinghouse queries.
- Why it helps: Parts 40 and 382 require controlled substances and alcohol testing for CDL drivers. Our consortium handles everything, shielding you from audit risks and ensuring compliance with FMCSA’s focus on driver fitness. For mid-sized fleets, this prevents license revocations and keeps your operation running smoothly.
- What It Includes: We provide quarterly fuel tax preparation and support for International Fuel Tax Agreement (IFTA) and International Registration Plan (IRP) filings.
- Why it helps: While FMCSA oversees safety, states handle IFTA/IRP for interstate operations (tied to your U.S. DOT Number under Part 390). Our experts manage the details, avoiding penalties and ensuring seamless compliance. It’s essential for fleets crossing borders, saving you hours of paperwork and potential fines.
Ready to take control of your fleet’s compliance and safety? Our Professional Managed Package is built for truckers like you—affordable, effective, and backed by industry experts. Sign up today and drive with confidence. Click the Get Started Button!